Meeting agendas
Here you will find the agendas and minutes of past meetings along with documents tabled at the meetings. The minutes are at the end of each agenda. Presented here for historical purposes for people who want to understand in detail how the committee developed. General meetings are held the first Tuesday of each month.
posted May 9, 2009 5:28 PM by Johan Nielsen
A volunteer work bee will be held Saturday May 9, 2009 at the primary school in La Colmena (José Cruz Bautista). Come any time 8 am to 11 am. Bring something to drink, Wear a good hat. We have been receiving truck loads of fill and we are in the process of leveling it so bring a shovel if you have one. Good opportunity to sweat a bit or just drop by and give your moral support.
How to get there: Unfortunately it is not on Jared’s map so listen carefully. Go to the Pemex station on the Guayabitos side of town. Turn in by the wood furniture place i.e. away from the ocean. Continue along that road about 4 blocks and you will get to a beautiful big tree on the right. The school is on your left.
Of course we are always happy to receive donations to the project as well.
The project is part of the Los Amigos Education Committee. You can view details of the progress on this project here:
http://sites.google.com/site/losamigoseducationcommittee/Home/current-projects/juan-bautista-primary-school
Agenda Tuesday April 28, 2009
posted Apr 24, 2009 4:20 AM by Johan Nielsen [ updated Apr 27, 2009 9:51 PM ]
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La Próxima reunión Next Meeting Comité de Educación - Martes 12 Mayo, 2009 Education Comittee 6 pm Fonda Chuyita Orden del día: Agenda 1. Aprobación de las Actas Approval of the minutes 1.1 adiciones y aprobación del orden del día Agenda changes 2. Fondos Funds Available Tenemos $117,000 de Los Amigos $ 30,000 de Fundación Jaltemba (desfila de modas) pero con condiciones 3. Detalles: 5. Nuevo Presidente New President 6. Discusión General General Discusión Otros proyectos ¿Podemos funcionar mejor sin el Comité Ejecutivo? 7. Próxima Reunión Martes 2 Junio 2009 Next General Meeting General Martes 12 Abril 2009 Había 27 personas en asistencia incluyendo 13 miembros de Los Amigos. Los siguientes tres miembros de Los Amigos asistieron - suficiente para establecer quórum: Johan Nielson, Gladys Guerra Nallely Salazar, María Encarnación Marmoleto Ramírez. El proyecto de orden del día fue aprobado. Jeanie trasladó, secundada por María, que el proyecto de Acta de 10 de marzo se aprobó. La moción aprobada. Nallely explicó el procedimiento de votación. Cada miembro con derecho a voto se le asignó 15 votos, el máximo que puede dar a una escuela fue de 5. Cada escuela hizo una breve descripción de su proyecto. Votación procedió entonces, había 15 personas con derecho a voto. Los resultados de la votación fueron los siguientes: Escuela Proyecto votos Se convino en que un Comité Ejecutivo que estará formado, integrado por los Presidentas de los comités de padres. La primera reunión del Comité Ejecutivo será el 21 de abril a las 6:00 PM en Fonda Chuyita. La próxima reunión del pleno de la Comisión será el 28 de abril a las 6:00 PM en Fonda Chuyita. Había 12 personas en asistencia incluyendo los siguientes tres miembros de Los Amigos - suficiente para establecer quórum: Johan Nielsen, Gladys Guerra Nallely Salazar, María Encarnación Marmoleto Ramírez. El proyecto de orden del día fue aprobado. Carlos propuso con el apoyo de Sofía que nos asignamos fondos a cada proyecto en el orden de prioridad en la cuantidad de sus presupuesto menos una cantidad a ser donado por las escuelas en efectivo, mano de obra y / o material. Aprobado Carlos propuso con el apoyo de Marie que cada escuela tiene que dar el 20% del valor del proyecto en efectivo, mano de obra y / o material. Aprobado. Sofía propuso con el apoyo de Nallely que ponemos 10.000 pesos en un fondo de emergencia. Cada escuela puede solicitar hasta 4.000 cada año del fondo. Aprobado Guadalupe propuso con el apoyo de Susana que decidirá qué fondos pueden ser pagados fuera del fondo de emergencia cuando será solicitada. Aprobado Nallely propuso apoyada por Susana que pagamos 2.000 pesos a la escuela Juan Escutia del fondo de emergencia para reparar los baños. Aprobado Las decisiones de la junta directiva debe ser aprobada en la próxima junta general para ser válida. Próxima reunión del comité ejecutivo: Martes 12 Abril, 2009 |
Minutes 23 April Executive committee
posted Apr 24, 2009 4:18 AM by Johan Nielsen
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Minutes---- Comité de Educación - Executive - 23/4/09 There were 12 people in attendance including the following 3 members of Los Amigos sufficient to establish a quorum Johan Nielsen, Gladys Guerra Nallely Salazar, María Encarnación Marmoleto Ramírez. The agenda was approved. Carlos pro23 Aprilposed supported by Sofia that we assign the amount of funds to projects in the order of their priority in the amount of their estimates less an amount to be supplied by the schools in the form of cash, labor and/or material. Approved Carlos proposed, supported by Marie that each school must give 20% of the value of the project in cash, labor and/or material. Approved. Sofia proposed supported by Nallely that we set aside 10,000 pesos in an emergency fund. Each school can request up to 4,000 each year from the fund. Approved Guadalupe proposed supported by Susana that the executive committee will decide what funds can be paid out of the emergency fund when requested. Approved Nallely proposed supported by Susana that 2,000 pesos be allocated to Juan Escutia school from the emergency fund to repair bathrooms. Approved Decisions of the executive must be approved at the next general meeting to be valid. Next meeting of the executive committee: Martes 12 Abril, 2009 Nallely explicó el procedimiento de votación. Cada miembro con derecho a voto se le asignó 15 votos, el máximo que puede dar a una escuela fue de 5. Cada escuela hizo una breve descripción de su proyecto. Votación procedió entonces, había 15 personas con derecho a voto. Los resultados de la votación fueron los siguientes: Escuela Proyecto votos Se convino en que un Comité Ejecutivo que estará formado, integrado por los Presidentas de los comités de padres. La primera reunión del Comité Ejecutivo será el 21 de abril a las 6:00 PM en Fonda Chuyita. La próxima reunión del pleno de la Comisión será el 28 de abril a las 6:00 PM en Fonda Chuyita. |
Agenda 23 April, 2009
posted Apr 17, 2009 7:29 AM by Johan Nielsen [ updated Apr 17, 2009 10:39 AM ]
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La Próxima reunión Next Meeting Comité de Educación - Jueves 23 Abril, 2009 Education Comittee Ejecutivo Executive Orden del día: Agenda 1. adiciones y aprobación del orden del día Agenda changes Tenemos $117,000 de Los Amigos $ 30,000 de Foundation Jaltemba (desfila de modas) pero con condiciones from the Jaltemba Foundation (Fashion Show) but with conditions. 3. Detalles: How much goes to each project? 5. Discusión General General Discusión Nuevo presidente 6. Próxima Reunión Next Meeting |
Minutes of general meeting 2009/3/17
posted Mar 19, 2009 8:13 PM by Johan Nielsen [ updated Apr 17, 2009 6:30 AM ]
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Minutes Education Committee – 17/3/09 There were 27 people in attendance including 13 members of Los Amigos. The following three members of Los Amigos attended – sufficient to establish quorum: Johan Nielson, Gladys Nallely Guerra Salazar, Maria Encarnación Marmoleto Ramirez. The draft agenda was approved. Jeanie moved, seconded by Maria, that the draft Minutes from March 10 be approved. The motion passed. Nallely explained the voting procedure. Each voting member was assigned 15 votes; the maximum they could give to any one school was 5. Each school gave a brief description of their project(s). Voting then proceeded; there were 15 individuals eligible to vote. The voting results were as follows: School Project Votes J. Cruz Guardado Bautisita (Primaria) Level ground/build washroom 53 Miguel Hildago (Kinder) Shade for Play Area 42 La Patria (Kinder) Construction of School 41 Memorias de 68 (Telesecondaria) Perimeter Fence 35 Lazaro Cardenas (Primaria) Sidewalk and steps 28 Juan Escutia (Primaria) Repairing washrooms 26 It was agreed that an Executive Committee would be formed, comprised of the Presidents of each of the Parent’s Committees. The first meeting of the Executive Committee will be on April 21 at 6:00 PM at Fonda Chuyita. The next meeting of the full Committee will be on April 28 at 6:00 PM at Fonda Chuyita. |
Actas ---- Comité de Educación - 17/3/09
posted Mar 19, 2009 8:12 PM by Johan Nielsen [ updated Apr 17, 2009 6:31 AM ]
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Actas ---- Comité de Educación - 17/3/09 Había 27 personas en asistencia incluyendo 13 miembros de Los Amigos. Los siguientes tres miembros de Los Amigos asistieron - suficiente para establecer quórum: Johan Nielson, Gladys Guerra Nallely Salazar, María Encarnación Marmoleto Ramírez. El proyecto de orden del día fue aprobado. Jeanie trasladó, secundada por María, que el proyecto de Acta de 10 de marzo se aprobó. La moción aprobada. Nallely explicó el procedimiento de votación. Cada miembro con derecho a voto se le asignó 15 votos, el máximo que puede dar a una escuela fue de 5. Cada escuela hizo una breve descripción de su proyecto. Votación procedió entonces, había 15 personas con derecho a voto. Los resultados de la votación fueron los siguientes: Escuela Proyecto votos Se convino en que un Comité Ejecutivo que estará formado, integrado por los Presidentas de los comités de padres. La primera reunión del Comité Ejecutivo será el 21 de abril a las 6:00 PM en Fonda Chuyita. La próxima reunión del pleno de la Comisión será el 28 de abril a las 6:00 PM en Fonda Chuyita. |
Agenda
posted Mar 14, 2009 4:43 AM by Johan Nielsen
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La Próxima reunión Next Meeting Comité de Educación - 17 de marzo, 2009 Education Committee Orden del día: Agenda 1. adiciones y aprobación del orden del día Agenda changes 4. Presentación de proyectos (5 minutos cada uno) Project Presentations y preguntas and Questions 5. La Votación Voting 6. Cuenta de votos Vote Count 7. Discusión General General Discussion 8. Proxima Reunión Next Meeting |
Agenda of the second meeting March 3, 2009
posted Mar 4, 2009 1:55 AM by Johan Nielsen
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Second meeting of the education committee of Los Amigos de La Peñita March 3, 2009 At 6 pm At Chuyita’s Restaurant. This agenda and supporting documents ( in Spanish) were delivered to all the schools in La Peñita on Monday. Agenda for the meeting:
Education Committee of Los Amigos de La Peñita.
The objectives of the committee are:
Education Committee Rules These are the rules we use to conduct business in the Education Committee. Anyone can attend the meetings of the committee. The agenda: Every meeting has an agenda. The purpose of the agenda is to make sure that the business of the meeting is completed. The first item of business is to approve the agenda for the meeting. Members can add items to the agenda before approval. The meeting will follow the agenda. Subjects which are not on the agenda will not be discussed until the end of the meeting. The last item on the agenda will be General Discussion where any discussion can take place. The chairman: The chairman of the meeting is responsible to keep order in the meeting. The chairman will be chosen by the members. If the chairman is not present the members will select someone to chair the meeting. To speak a person must get the approval of the chairman so only one person speaks at a time. Speakers will speak in the order recognized by the chair. The speaker must talk only about the agenda item being discussed. Other comments should be made at the end of the meeting during general discussion. The Secretary: The secretary will record all decisions made in the meeting. This record is called the minutes of the meeting. The second item of business of the meeting will be approval of the minutes of the previous meeting. Errors will be corrected before approval. Motions and discussions: There are two types of agenda items discussions and motions. Discussions. This is an item where no decision needs to be taken by the meeting. Its purpose is to exchange information. Motions: This is an item where the members need to make a decision. The rules for a motion are as follows: There will a short discussion of the topic so that members understand the agenda item. The chairman will then ask for a motion. The person presenting the motion (the mover) will make the motion. The chairman will ask for a seconder for the motion. The seconder is a person who also supports the motion. If no one is willing to support the motion as a seconder then the agenda item is finished. If a seconder is willing to support the motion then the mover has the floor to speak followed by the seconder if they desire. Then others may speak about the motion or ask questions. Speakers should try to keep their comments brief. Try not to repeat what others have said. Once discussion is complete and the chairman feels that no new information is being presented he will ask for a vote. Votes will be counted and the decision will be recorded by the secretary. Who can vote: All people at the meeting have the right to speak. Only members of the committee can vote. Voting members: Voting members of the committee must be members of Los Amigos. (membership is free) The chairman can vote in the case of a split vote. All other members have one vote. Members must be present to vote. A quorum will consist of 3 members. Each school who wants to participate in the committee will have three votes. Two will be elected by the parents group of the school. The third will be assigned by the director of the school. These will be called special members of the committee and whether they are members of Los Amigos or not they will act as consultants to the committee to decide the priority of the projects seeking support. After the special members decided on the priority of projects to be supported the voting members of the committee may change the priorities and vote to approve them or approve them without changes. Only members of the committee and special members can propose projects to be supported. Project Process: To propose a project the member needs to provide the following information: School Name: Date: Description of the project: Why the projected is needed: Steps of the project and detail cost for each step. When the project can start: In the month of February each year the committee will ask for projects to be included for support in the coming year. The committee will decide which projects it wants to support for the coming year. The committee will place a priority on each project. These decisions will be used to make the budget for the committee. Actas - Comité de Educación - 25/2/09 En la asistencia: Arturo Vázquez, Johan Nielsen, Norma González, Leysi, Erika Rubio, Sirvrabe de la E Rentería Córdova, Virginia Rodríguez Robelo, María Encarnación Marmoleto Ramírez, Gladys Guerra Nallely Salazar, Soraida Aguirre Valderrama, Jeanie Mintzmyer, Ralph Reichert , Día de Mariana, Dave Easby, Prudencia Camillo Partida. Estuvieron representados seis escuelas: Jardín de Niños ___, Jardín de Niños Fernando Montes de Oca., Jardín de Niños Patria, Escuela Miguel Hidalgo, Escuela Primaria Hombres Ilustres, Escuela Primaria Juan Escutia, Escuela Telesecundaria Memorias de 68 El proyecto de orden del día fue aprobado. Johan dio durante una breve vista de la formación de la Comisión. Vicky ofreció un panorama general de cómo funciona su iniciativa de educación en Chacala. Johan presentó un proyecto de reglamento para el Comité. Se convino en que las personas que tratan de asistir a la reunión de Los Amigos el 9 de marzo a fin de que puedan convertirse en miembros de Los Amigos. El Comité acordó mostrar cierta flexibilidad en términos de la votación hasta que los miembros se conviertan en miembros de Los Amigos. Johan presentó un documento sobre el proceso del proyecto. Los miembros acordaron iniciar una reflexión de los posibles proyectos. Se acordó que la próxima reunión será el martes a las 6:00 en Fonda Chuyita. |
Agenda of first meeting
posted Mar 4, 2009 1:47 AM by Johan Nielsen
Agenda: Education committee
February 25, 2009 held 5 p.m. at Chuyitas
- Approval of the agenda
- Why we are meeting – Juan
- Address by maestro Vicki de Chacala
- discussion of committee rules
- motion regarding the committee rules
- discussion of the project process
- motion regarding the project process
- General discussion
Education Committee of Los Amigos de La Peñita.
The objectives of the committee are:
To provide better education in our community
To empower parents and teachers to help their children to a better education
To develop leadership skills of students, parents and teachers
Education Committee Rules
These are the rules we use to conduct business in the Education Committee.
Anyone can attend the meetings of the committee.
The agenda:
Every meeting has an agenda. The purpose of the agenda is to make sure that the business of the meeting is completed.
The first item of business is to approve the agenda for the meeting. Members can add items to the agenda before approval. The meeting will follow the agenda. Subjects which are not on the agenda will not be discussed until the end of the meeting.
The last item on the agenda will be General Discussion where any discussion can take place.
The chairman:
The chairman of the meeting is responsible to keep order in the meeting. The chairman will be chosen by the members. If the chairman is not present the members will select someone to chair the meeting.
To speak a person must get the approval of the chairman so only one person speaks at a time. Speakers will speak in the order recognized by the chair.
The speaker must talk only about the agenda item being discussed. Other comments should be made at the end of the meeting during general discussion.
The Secretary:
The secretary will record all decisions made in the meeting. This record is called the minutes of the meeting. The second item of business of the meeting will be approval of the minutes of the previous meeting. Errors will be corrected before approval.
Motions and discussions:
There are two types of agenda items discussions and motions.
Discussions. This is an item where no decision needs to be taken by the meeting. Its purpose is to exchange information.
Motions: This is an item where the members need to make a decision. The rules for a motion are as follows:
There will a short discussion of the topic so that members understand the agenda item.
The chairman will then ask for a motion. The person presenting the motion (the mover) will make the motion. The chairman will ask for a seconder for the motion. The seconder is a person who also supports the motion.
If no one is willing to support the motion as a seconder then the agenda item is finished.
If a seconder is willing to support the motion then the mover has the floor to speak followed by the seconder if they desire. Then others may speak about the motion or ask questions. Speakers should try to keep their comments brief. Try not to repeat what others have said.
Once discussion is complete and the chairman feels that no new information is being presented he will ask for a vote. Votes will be counted and the decision will be recorded by the secretary.
Who can vote:
All people at the meeting have the right to speak.
Only members of the committee can vote.
Voting members:
Voting members of the committee must be members of Los Amigos. (membership is free)
The chairman can vote in the case of a split vote.
All other members have one vote.
Members must be present to vote.
A quorum will consist of 10 members of which 6 must be representatives of schools.
Proposed: Each school who wants to participate in the committee will have two votes. The voting members for each school will be chosen by the mesa de padres of the school. These votes have more power than the other votes when decisions are being made about which projects get priority for the funds available. How this will work is to be decided.
Proposed: Only members of the committee can propose projects to be supported.
Project Process:
To propose a project the member needs to provide the following information:
School Name:
Date:
Description of the project:
Why the projected is needed:
Steps of the project and detail cost for each step.
When the project can start:
In the month of February each year the committee will ask for projects to be included for support in the coming year. The committee will decide which projects it wants to support for the coming year. The committee will place a priority on each project. These decisions will be used to make the budget for the committee.
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